IRS Kind 941: What Employers Must Know in 2023

Any enterprise that has workers must file a type 941.

It’s as a result of IRS on a quarterly foundation and is a part of your duty to withhold and remit payroll taxes. You possibly can file at no cost by means of the mail, on-line for a payment by means of an IRS permitted software program supplier, or have it carried out for you by a tax providers supplier.

In case you’ve received questions on how type 941 works, you’re in the appropriate place. The 2023 model of the shape might be downloaded right here

We’ll break down what it’s, the way it’s altering in 2023, and the whole lot else you want to know.

Desk of contents

  1. What’s type 941?
  2. What’s new in 2023 
  3. When is it due?
  4. What’s the simplest solution to file?
  5. The place to file type 941
  6. The place do you mail type 941
  7. What are the penalties for submitting late?
  8. Are there exceptions if you don’t need to file?
  9. Get assist submitting type 941 

What’s type 941?

Kind 941 stories social safety, revenue, and Medicare tax withholding to the IRS. 

To file, you or your tax accountant might want to collect the next info:

  • Whole wages paid to all workers
  • Ideas reported
  • Federal revenue tax withheld 
  • Social Safety, and Medicare Tax withheld 
  • Changes to tax legal responsibility as a result of sick pay or household depart
Necessary! This reporting type is separate out of your duty to pay these taxes. Try this on a month-to-month or semi weekly foundation through your tax accountant or by means of the EFTPS

What’s new in 2023 for the 941 type?

In 2023, the IRS made just a few essential adjustments to type 941. 

  • The utmost quantity of wages topic to tax in a 12 months, generally known as the wage base restrict, for social safety taxes is up from $147,000 in 2022 to $160,200 in 2023. Pay above this quantity will not be topic to social safety tax.
  • There may be nonetheless no wage base restrict for Medicare tax.
  • Kind 941 can now be used to assert the Small Enterprise Payroll Tax Credit score for Increasing Analysis Actions for as much as $250,000 in tax credit score.
  • Social safety and Medicare taxes now apply to family employees, resembling maids or gardeners, who’re paid $2600 or extra in a 12 months. Likewise for election employees paid over $2200. 
Worker portion Employer portion
Social Safety 6.2% 6.2%
Medicare 1.45% 1.45%


The 2023 Social Safety and Medicare tax charges haven’t modified. While you make your funds to the IRS, make sure to embody each your and your worker’s parts.

2023 changes to form 941

What are the 2023 due dates?

You’ll must file type 941 by the final day of the month on the finish of every quarter. There are penalties for tardiness. To be sure you don’t miss any deadlines, listed here are the dates to place in your calendar: 

Interval Due Date
Q1: January, February, March April 30
Q2: April, Might, June July 31
Q3: July, August, September October 31
This fall: October, November, December January 31

What’s the best solution to file?

In case you have greater than a handful of workers, the simplest solution to file is to rent an accounting skilled. It’ll prevent the headache of doing it your self, carry you peace of thoughts figuring out that it’s carried out appropriately, and even probably pay for itself by means of tax financial savings and optimized monetary methods solely an skilled would concentrate on. 

Would you want Indinero to make your life simpler whereas optimizing your tax technique and saving you cash? Guide a name with one among our consultants.

The place to file type 941

You possibly can file type 941 digitally or by means of the mail.

To file on-line, take a look at this record of IRS permitted software program options or go to the tax1099 web site. 

The IRS doesn’t have a digital submitting service of its personal, and surprisingly, some in style tax software program, resembling TurboTax, received’t file your 941 both. Whereas submitting by means of the mail is free, there isn’t a solution to file at no cost on-line. Because of this so many companies flip to tax professionals like these at Indinero to file this essential type.

The place to mail type 941?

To mail your type 941, obtain and print the 2023 version right here and check with this record of state particular addresses to be taught the place to mail it: 

A chart showing where to mail form 941 depending on the state where your business is located.
What are the penalties for submitting late? 

As you’re probably conscious, the IRS doesn’t fiddle with regards to due dates. They cost each flat charges in addition to annual curiosity for late funds. Hiring an agent to deal with your taxes is a good way to keep away from paying these by chance. 

Penalty Timing
2% 1-5 days late
5% 6-15 days late
10% Inside 10 days of your first IRS discover
15% After 10 days of your first IRS discover


Are there exceptions if you don’t need to file?

For probably the most half, no. However there are a handful of outdoor instances to bear in mind:

  1. In case you function a seasonal enterprise that doesn’t pay workers for whole quarters. Inform the IRS of this info if you do file by checking the field on line 18
  2. If the overall payroll tax legal responsibility of your corporation is lower than $1000, file type 944 as a substitute. That is successfully a type 941 which is due solely as soon as per 12 months
  3. In case you make use of family workers, resembling maids or gardeners, and pay lower than $2600 per 12 months
  4. In case you make use of election employees and pay them lower than $2200 per 12 months
  5. In case you make use of agricultural labor, you file a type 943 as a substitute

Staying on high of all of the tax kinds mandatory for a rising enterprise might be tough. In case you have extra questions on type 941 or anything concerning your corporation’s financials, e book a name with one among our consultants.